🇬🇧 Built for UK hotel groups

UK hotel compliance software,
finally under control.

A single platform for facilities managers to track statutory certifications, compliance contracts, risk assessments, COSHH sheets, contractor relationships, and team training — across every hotel in your portfolio.

Unlimited
Compliance Types
14
Platform modules
3,000+
Risk Assessment templates
✓
Expiry alerts & automated email reminders
✓
Staff sign-off tracking for RAs and COSHH
✓
3,000+ Risk Assessment templates pre-loaded
✓
AI-powered contractor quote validation
✓
Per-hotel data isolation — your data stays yours

See it in action

A 53-second walkthrough of the portal — portfolio dashboard, certificates, compliance contracts, projects, and risk assessments.

Built for the way hotel groups actually work

One account for your entire portfolio. Every hotel, every certificate, every contractor — visible in seconds.

🏨
Multi-hotel
One login, every property
🔐
Role-based access
Staff see only what they need
☁️
Cloud-hosted
Secure UK data, always available
📧
Email reminders
Automated alerts before renewals
🤖
AI Price Check
Validate contractor quotes instantly
📁
Document storage
Certificates and RAs in the cloud
📊
Portfolio dashboard
Compliance status at a glance
🔗
Schema-per-tenant
Your data is always isolated
See it in action

Your compliance, under control

From missed renewals to full portfolio visibility — in one platform.

Compliance

Chaos?

Stop tracking expirations in spreadsheets.

Start your free trial →
Included in every plan

Core Modules

Every hotel group gets these 7 modules as standard — the foundation of a complete compliance programme.

🏅
Certifications
Track all 28 statutory certificate types across your portfolio — fire safety, electrical, gas, kitchen, mechanical and more. Monitor expiry dates, link contractors, store documents, and raise issues with full comment threads.
📋
Service Level Agreements (SLA)
Manage every maintenance and statutory compliance contract from a single view. Record the company, renewal dates, costs, frequencies, and contact details, with automated email reminders as renewals approach.
⚠️
Risk Assessments
Create and manage risk assessments per property, backed by a library of 3,000+ pre-loaded RA templates covering hotel operations. Upload your RA documents, capture the hotel address, and track every staff sign-off with optional signed document upload — all with a full audit trail.
🧪
COSHH Management
Digital COSHH sheet management with photo or file upload. Staff confirm they have read each sheet and can upload a signed copy, giving you a complete, timestamped record of compliance.
🔧
Contractor Directory
A searchable, centralised directory of all your approved contractors. Store contact details, trade specialisms, and see which certificates and contracts are linked to each supplier — across every hotel.
👥
Team Management
Manage staff access across your entire portfolio with role-based permissions. General Managers see their hotels; hotel staff see only their own. Group admins control everything. Self-registration with GM approval keeps onboarding smooth.
✅
Trade Checker
Check contractors against authoritative UK trade registers for gas, electrical, roofing, windows, heating, plumbing, renewables and other specialist work.
Expand your platform

Add-on Modules

Extend the platform as your needs grow. Add-ons are enabled per hotel group and priced based on your team size and portfolio.

🔁
Periodic Checks
Schedule and log regular recurring compliance checks and inspections. Automated reminders ensure nothing slips through the cracks, and completion history gives auditors exactly what they need.
🛠️
Fixit Job List
Proactive maintenance ticketing and reactive fault reporting across your portfolio. Log jobs, assign responsibility, track progress and close out with evidence — all in one place.
💷
CapEx Requests
Capital expenditure planning, multi-year budgeting, and approval workflows tailored for hotel groups. Track spend against plan across your entire estate.
🎓
Learning Library
Digital training modules, competency tracking, and compliance training records. Assign courses to teams or individuals and track completion — ensuring everyone is trained, certified, and up to date.
📄
Policies
Create, publish, and track acknowledgement of your company policies. Staff confirm they have read and understood each policy, with a full audit trail available for inspections and due diligence.
📅
Calendar
A unified calendar of renewals, sign-offs, site visits, and project milestones across every hotel — so nothing is missed and everyone knows what's coming up.
🗣️
Toolbox Talks
Run manager-led safety stand-ups, invite the right staff, and retain signed attendance records with the exact talk content delivered.
Under the hood

Enterprise-grade technology. Effortlessly simple.

Hotel Compliance is built on a secure, modern cloud-native platform designed for reliability, performance, and ease of use.

Robust security is built in as standard, with session-based authentication, encrypted data storage, and role-based access controls ensuring users only have access to the information relevant to their responsibilities.

The platform is accessed entirely through a web browser, with no software to install, no VPN requirements, and full compatibility across desktop, tablet, and mobile devices.

Integrated AI-powered tools help facilities managers make faster, more informed decisions by comparing contractor quotations against current UK trade rates, all without leaving the platform.

Schema-per-tenant isolation
Each hotel group's data lives in its own PostgreSQL schema. A bug or breach in one group's data cannot affect another's.
Role-based access control
Superusers, General Managers, and hotel staff each see only what they need. Access can be granted or revoked instantly.
Cloud document storage
Certificates, risk assessments, and COSHH documents are stored securely in the cloud with presigned URL access — no public links.
Automated email reminders
SMTP-configurable reminders are sent to contractor contacts before renewals, with reply-to set to your own inbox so replies never bounce.
Why this platform exists

Built from the ground up
by someone who's lived it.

Hotel Compliance isn't a product designed by a software house that then went looking for a problem. It was built by a facilities manager who spent decades accumulating exactly the right mix of experience to know what a platform like this actually needs to do — and how it needs to work.

Twenty-five years of digital, compliance, construction, and hospitality experience, combined in one platform.

🪖
The early web
Army — Web Project Manager
Project managed the build of army.mod.uk — the very first website for the British Army. Working at the cutting edge of the web before most people knew what a URL was.
💻
Post-army
5 years as a Web Development PM
Left the army and spent five years managing web development projects, building rigorous habits around delivery, stakeholder communication, and structured requirements.
🏗️
A decade in construction
H&S, CDM 2015 & Operations Manager
Ten years as a contractor specialising in health and safety, CDM 2015 principal designer work, and operations management for a building company. This is where compliance became personal.
🌊
Moving to Devon
Maintenance → Maintenance Manager → Facilities Manager
Entered hospitality hands-on as a maintenance technician, progressed to Maintenance Manager, and now serves as Facilities Manager for a hotel group — seeing every layer of the operation from the inside.
💡
The result
Hotel Compliance Platform
Every module in this platform solves a problem that was encountered first-hand. Not a feature invented in a boardroom — a tool built to handle the exact gaps that paper, spreadsheets, and generic software couldn't fill.
Free demo — instant access

See the real platform. No slides, no sales call.

Your demo is a fully working account loaded with realistic hotel data. Explore every module at your own pace, in your own time — credentials arrive in your inbox the moment you register.

🏨
A real hotel portfolio, pre-loaded
Your demo account comes with multiple hotels already set up — complete with certificates, contractors, risk assessments, and compliance contracts, so you can see exactly how the platform looks in daily use.
🔐
Switch between user roles
Use the role switcher in the demo banner to flip between Basic User, Manager, and Client Admin — and see how the platform adapts what each person can see and do.
📋
All core modules unlocked
Certifications, compliance contracts, risk assessments, COSHH sheets, contractor directory, and team management — everything is live and populated with example data you can click through.
⏱️
14 days, no pressure
Your demo access lasts 14 days. No credit card, no commitment, no sales call unless you want one. If you have questions, just reply to the credentials email.
📊
Live dashboards and reports
See the portfolio compliance dashboard, upcoming renewals, expiry alerts, and sign-off status across your demo hotels — the same views your team would use every day.
🤖
AI-powered price check
Try the Projects module and use the AI Price Check feature to validate contractor quotes against live UK trade prices from Travis Perkins, Screwfix and others.

Up and running in 60 seconds

No installation, no onboarding call, no waiting. Fill in one short form and your login credentials land in your inbox straight away.

1
Fill in the form
Name, email, job title, hotel group, number of properties.
2
Check your inbox
Credentials emailed instantly. No waiting, no approval process.
3
Sign in and explore
Full platform access for 14 days — all modules, all features.
✓Unlimited users, always included

No charge for bums on seats.

This platform exists to help hotels stay compliant — not to penalise you for having a big team. Every manager, every maintenance engineer, every housekeeper who needs access gets it. No licence counting, no upgrade prompts, no awkward conversations about adding a user.

Other compliance platforms
✕£8–£25 per user per month
✕Admin users often charged separately
✕"Viewer" seats cost extra
✕Bills grow every time you hire
Hotel Compliance
✓Unlimited users included
✓Every role, every level of access
✓Add your whole team for free
✓Pricing based on your portfolio, not headcount
∞
Users included
∞
Admins & GMs
∞
Read-only staff
£0
Per-seat cost

Pricing tailored to your group

We don't believe in one-size-fits-all pricing. Your subscription is calculated based on the size of your hotel group, the number of employees, and the modules you need. Get in touch to discuss what works for you.

Get a quote